#Person1#: Ah, good morning, Ms. Ross, do come in.
#Person2#: Hello, Mr. Fisher. Nice to see you.
#Person1#: Face to face instead of on the phone, what? Haha. How are you?
#Person2#: Fine, thanks, very well.
#Person1#: Oh, do sit down. Would you like some coffee?
#Person2#: Oh, yes please, black.
#Person1#: Here you are.
#Person2#: Thanks. Well, how's it all going?
#Person1#: Oh, not too bad, we're just about to open a branch in New Zealand. Oh! ... I'm hoping to--if I can justify it to the marketing director! How's your little boy, has he started school yet?
#Person2#: Oh, yes, he's in the second year now.
#Person1#: What, already? Doesn't time fly! Is he enjoying it?
#Person2#: Very much, it's much more fun than being home!
#Person1#: Haha. Well, I suppose we'd better make a start. Shall we get down to business?
#Person2#: Right. First of all can I confirm the time and date of the presentation? It's Saturday 24 October in the morning. What time exactly?
#Person1#: Well, on the invitations we've sent out we've said that the presentation itself will start at 11 and go on till 12:30.
#Person2#: So you'll need the room from about 10 till 2. Would you like us to serve coffee beforehand?
#Person1#: Yes, yes. Oh, and drinks and snacks at the end.
#Person2#: Better to have buffet lunch?
#Person1#: No, I... people who are invited won't be expecting a free lunch. They might think that's overdoing it. They'll want to get back to their families, as it's Saturday.
#Person2#: All right, the normal pre-lunch snack buffet will be what you need--that's basically the same as what you had last February.
#Person1#: Oh, that'll be fine.
#Person2#: OK, well, we'll charge for the room, coffee and snack buffet at the standard rate less 15%, as we agreed. And we'll charge for the drinks served on a pro-rata basis.
#Person1#: Free, fine, yes.
#Person2#: What type of... um.., equipment, furniture would you like?
#Person1#: Well, let's have.., um... four.., no, no... five tables for our display. Er... we'll bring our own stands. Now, there's an overhead projector and sound system already in the room, I believe? Can you get someone to check that before we come, you know, to see that it's working?
#Person2#: Oh, of course, the technician will be with you when you're setting everything up. Oh, the seats in that room have flap-over desk tops, will that be all right?
#Person1#: Yes, yes, that's fine, sure.
#Person2#: You say you've sent out the invitations, any idea how many people there'll be? Urn... I think you know there's... the capacity for the room is about 50, but 40 is ideal.
#Person1#: Yes, ah... the problem is that we won't know exactly how many there'll be until shortly before.
#Person2#: Can you let me know definitely by Thursday?
#Person1#: Mm... no. But I'll have a rough idea and we'll budget for the number I give you then. We've sent out 100 invitations...
#Person2#: 100?!
#Person1#: Yes, well, in theory that meant that there could be 200 people.
#Person2#: Yes, but the room won't...
#Person1#: But of course, haha... I don't expect more than about 30 to come.
#Person2#: But what if they do? This room is the only one we have that day--there's a wedding reception in the banqueting rooms, so we...
#Person1#: Well, in that case, I suppose...
Ms. Ross helps Mr. Fisher make arrangements for a presentation. Mr. Fisher decides to serve a pre-lunch snack buffet and designs the room setting. Mr. Fisher isn't sure about how many people to come and Ms. Ross is worried that there might be too many people because the room is small.