b"Commercial Real Estate Services\nSince 1953\nOne Burlington Woods Drive\nBurlington, MA 01803\nPH: 781-273-5555 / Fax: 781-272-8408\n\nPROPERTY MANAGER\nRETAIL PORTFOLIO\n\nPosition Description\nForward resume to hr@keypointpartners.com\nSUMMARY: Responsible for the day-to-day aspects of property management &\nmaintenance issues related to a retail portfolio. This individual works in tandem with\nthe Owners, the accounting team, leasing, facilities staff and construction to provide a\nfull range of timely services to tenants and clients.\nESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may\nbe assigned.\n\n\xc2\x89 Collects specified rents and recommends necessary action to owners. Works\n\nwith legal counsel to collect or evict as necessary, in compliance with court order\nand directions from lawyer and owner.\n\n\xc2\x89 Develops and maintains excellent tenant/owner relationships.\n\xc2\x89 Communicates the terms of the lease through the accurate filing of lease\nabstract and monitoring of the Property and other reports.\n\n\xc2\x89 Prepares annual property business plan and quarterly updates.\n\xc2\x89 Assists owners, attorneys, and buyers during due diligence periods and\ncoordinates all efforts in a new property takeover.\n\n\xc2\x89 Develops building cleaning specs, market standards, and negotiates all service\ncontracts.\n\n\xc2\x89 Uses industry knowledge to implement appropriate risk management practices.\n\xc2\x89 Analyzes building security systems, understands operations of such and makes\nrecommendations to ownership as necessary.\n\n\xc2\x89 Reviews annual real estate tax true-ups. Provides information/work with tax\nabatement consultant as needed.\n\n\x0c\xc2\x89 Monitors property cash flow on a weekly basis and prepares projections.\n\xc2\x89 Works with construction team, contractors and subcontractors to coordinate\ntenant fit ups, maintenance issues, upkeep, or reconditioning of property as\nspecified in management services or lessee's agreement.\n\n\xc2\x89 Directs the team\xe2\x80\x99s accounting functions, manages cash balance of portfolio,\n\nprepares annual budgets, and reconciles variances and reviews monthly financial\nreports for accuracy.\n\n\xc2\x89 Manages facilities vendors, tracks maintenance issues and ensures that repairs\n\nare made in a timely manner. In addition, conducts thorough on-site inspections\nof properties including roof.\n\n\xc2\x89 Reviews work orders and watches for repetitive building issues. Proactively\nresolves these issues prior to tenant awareness. Further, makes\nrecommendations of when to repair vs. replace HVAC components.\n\n\xc2\x89 Manages capital projects for portfolio. Approves supplies and equipment for use\non leased properties.\n\n\xc2\x89 Directs preparation of financial statements and reports on status of properties\nsuch as occupancy rates and dates of expiration of leases.\n\n\xc2\x89 Directs issuance of checks for monies due to client.\n\xc2\x89 Advises clients relative to financing, purchasing, or selling of property.\n\xc2\x89 Prepares periodic inventory of building contents and property condition, and\nforwards listing to owner for review.\n\n\xc2\x89 Contacts utility companies to understand potential utility company rebates\navailable.\n\n\xc2\x89 Manages, trains, motivates and develops subordinates. Ensure that they\n\nunderstand objectives and goals. Conducts weekly action agenda meetings with\nstaff, submitting a meeting report to management.\n\n\xc2\x89 Ensures emergency evacuation and life safety systems are effective and up-todate. Prepares and distributes emergency procedures brochures to tenants.\nResponsible for the implementation of the property management safety policy.\n\n\xc2\x89 Maintains tenant request/complaint logs and ensures that responses to requests\nare performed in a timely fashion.\n\n\xc2\x89 Ensures that preventative maintenance programs are in place and being\nperformed.\n\n\xc2\x89 Understands policies of insurance on assigned property, including procedures for\nfiling claims and loss prevention reports.\n\n\x0cREPORTING RELATIONSHIP\nReports to the Vice President of Property Management\n\nQUALIFICATIONS:\n\nTo perform this job successfully, an individual must be able to perform each essential duty\nsatisfactorily. The requirements listed below are representative of the knowledge, skill,\nand/or ability required. Reasonable accommodations may be made to enable individuals\nwith disabilities to perform the essential functions.\nEDUCATION and/or EXPERIENCE: College degree, 5 years of commercial and/or retail\nproperty management work experience.\nCOMMUNICATION SKILLS: Must have excellent interpersonal, verbal, writing skills.\nMANAGEMENT EXPERIENCE: Two to three years of managing professional staff\nrequired.\nCOMPUTER & MATH SKILLS: Must be computer literate. Microsoft Office a plus. Must be\nable to prepare realistic budgets and understand basic math concepts.\nBUSINESS SKILLS: Prior commercial real estate experience a must. Should have a\ngeneral knowledge of landscaping specifications, HVAC systems and electrical systems.\nMust be able to understand owner\xe2\x80\x99s perspective. Must be self-starter and able to work well\nindependently. Should have a strong sense of organization and have the ability to follow\nthrough with details.\nREASONING ABILITY: Must be able to understand the \xe2\x80\x9cbig\xe2\x80\x9d picture of how the budget,\nportfolio and customer service work together. Must be able to work through issues by using\ncritical analysis skills related to operational issues.\nSALARY:\n\nDepends on Experience\n\nCERTIFICATES, LICENSES, REGISTRATIONS\nPHYSICAL DEMANDS The physical demands described here are representative of those\nthat must be met by an employee to successfully perform the essential functions of this job.\nReasonable accommodations may be made to enable individuals with disabilities to perform\nthe essential functions.\nWORK ENVIRONMENT The work environment characteristics described here are\nrepresentative of those an employee encounters while performing the essential functions of\nthis job. Reasonable accommodations may be made to enable individuals with disabilities to\nperform the essential functions."