VISUALIZATION

Challenge & Selection

I chose this tool for a government institution. In the area I work, I represent the head of  physical resources coordination, therefore, the requirements, projects or needs of the  department, should be exposed to other areas of the institution for the endorsement or  approval of these projects. Most of the members are from different professions, some are  not professionals, and many of them do not know certain topics to be evaluated with criteria.  With this tool I can fill these gaps with graphics for better understanding

Application

Before summoning them to a meeting, I first prepare simple graphic material about the  requirements of the project and the importance of summoning them to form a decisive  committee, eventually indicating the ideals of the goals to be achieved with the opportunity  they can present contributions for improvement or correction. Then I send each of the  members by mail the graphic presentation about the government program and its public  interest, attaching some links to other videos with additional information. In this mail, I leave  the invitation if any doubt arises, I could cordially approach your agency to make it clearer  and more personal.

At the same time I prepare for the main meeting the graphic material with clearer and more  striking information, with diagrams or basic schemes that support the evaluation of the  project, I will take the book “The big book of dashboards” by Steve Wexler, Jeffrey Shaffer,  Andy Cotgreave. At the present meeting, I present again the presentation that was  previously sent to you by mail, opening up points, suggestions, expectations and concerns.

I then present the main theme in more detail with various options for solutions to the  problems. I make the final participation with the interaction with the public, making them  participate in the board so that they can express their opinions, recommendations and thus  reaching the right conclusion for the approval of the project as a whole.

Insight:

My main vision was to engage and interest the participants. I thought about how I would  make these meetings not simple and low interest. So with the visualization tool I found that  I can save time in verbal explanation and convincing, because through the diagrams they  speed up the members' awareness and awaken the importance of participation in the  meeting and their contribution. Practically during the meetings, they seek to empower  themselves with their decisions and get feedback from others. This helps me to move the  role of leader to being a lead coordinator to get the project on track.

Approach

I would apply it by making this visualization tool known to my basic work team, so that the  diagrams and charts are much more intelligent, effective, and I would be up to date for  brainstorming. I would also be able to collect suggestions from the participants through  mailings to give them feedback and maintain their interest. At the same time, I would also  visit the units to clarify doubts and suggestions.

