Example of reflection-Visualization

Challenge and Selection

I work in a records office in a consulting company, other than managing records I am also responsible for  training management and new employees on information flow and access in the organization. I have  found it very effective to use visualization as a form of visual thinking as it gives a vivid picture of what  you are talking about. It pushes us beyond using words or language alone. It is a way of unlocking a  different part of our brains that allows us to think nonverbally. Visualization is a process of mentally  constructing, shaping and understanding information and the ability to externally communicate it.  Training people is challenging, one needs to find the best way to push the message through. So I chose  to use visualization as a form of design thinking.

Application

I start the process by Compiling information in a PowerPoint presentation on information management.  The presentation will be on how information is managed, processed and accessed. The presentation  comprises of detailed on where information is stored and the system used to manage and access it. The  information is classed according to color codes for every department and sample of the numbering  system used filing documents. Because information is different for everyone in the organization. I would  then prepare manual with more detailed information on the filling system.

The manual shows detailed information on how information is classed in accordance to the  management level it appeals to and how it flows through the organization. When the presentation is  done, everyone is allowed ask questions or make suggested on what is presented.

Insight and Approach

The tool of visualization has proven to be very effective for my training, people relate well to  presentation and visual presentation, people get clear picture of what you are talking about. What I  have learned is that this tool present a vivid idea and allows people to ask questions and give feedback  that are relevant and informative. Through my different trainings I was also given ideas of how my  system can improve.

