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FINAL ASSIGNMENT

Challenge

My team and I were included to a completely new project at work. It was

very challenging because it was a new important supplier for us. The thing about  of our team, was that many of our members team were multidisciplinary team  and some of them were inexperienced at the way the supplier works. It was  important for all of us to be on the same way and to have the correct  comprehension of supplier’s work for the better understanding of the project.  So, we started with a brief explanation of the operations involved in the project,  but we started to see lots of confusion in some tea members.

Selection

So, we (the team leaders) decided to put more effort on the explanation

for al the members. We decide that if we create something to visualize better  how is the flow of the supplier, it will be easier for everyone to see it. In order  to this, the tool I use was Visualization. We wanted to clarify all the doubts about  how they operate an, the way we would be involved with the running project.

Application

We started drawing in different post-it all the elements involved in the

flow of the operations of our supplier. We look for different colors to symbolize  persons, machines, areas, connections, etc. Then we tried to structure it as a  diagram and matching different things with lines and arrows to symbolize the  direction ad collaboration among different elements. We ask someone from the  new supplier team to supervise and check that our flow diagram was correct  and easy to understand it in the correct way.

After we built everything and check it all, we made a review with all the  members to show them graphically and in a visual way everything. Then we ask  if they have doubts and try to improve the diagram to be well interpreted by all  of us. This will guide us to make a good job after that.

Insight

When we were able to visualize all the process where we were going to

be involved, we made the right signaling in the draw. We made some templates  to be well structured for starting the project. It also allowed to us to look for  other tool options like Mind mapping once we have all elements and the correct  understanding from the members.

I saw that for all of us it is easier to simplify things with drawings. It is

less complicated see all the connections among all the elements involved, and  of course to understand it. Therefore, it allows to all the members be alert of

Amparo Pimienta

what things can be affected by other elements of processes, which they need to  comprehend before start working on it.

Approach

It seems easy to tell this story and to include all the insights about it once

you finished the project an saw great results thanks to the tools applied. But it  took us more time than you know. We were new in many things and looking good  to the new supplier were a complete distraction for us, because that did not  allow us to understand what we needed to do at first.

We needed to clarify the processes and to explain it to the unexpert ones.

But it was necessary to stay calm and pen our mind to the project. Now for future  projects, we already ow that having a beautiful, understandable, and correct  diagram will help from the beginning. So that let me learn to do diagrams before  start.

