Visualization

Challenge and Selection

The tool I used was the visualization tool or visual thinking. I used this tool to  create an understanding of personnel management to my subordinates, when  I was heading the Human Resources team in a technical fest in my college. I’ve  chosen this tool because, creating a visualization of our data helps a lot in  analysis which in turn helps in improving the quality of the output. Moreover,  visualizing something is easier to understand by most of the people. First a  visualization draft is made which consists of the elements and its boundaries,  and their relationships. Based on them, the scope of opportunities and threats  are identified.

Application

The method I carried out is as follows. First a draft visualization is made with  existing data, i.e. the data I had with me through former tech fests and their  reports. In cases where I couldn’t find the data, I held one-one interaction with  previous heads.

The prime aim of my application was to improve the utilization of manpower. I  used the use case diagram for the identification of various use cases. After that  activity diagram was created to identify various activities that have to be  performed and finally the sequence diagram that decides the sequence in  which the activities are to be performed.

I used draw.io to create all these diagrams and resorting to these gave me a  feeling that everything is done in a proper manner that leads to overall  improvement. Each and every diagram, say, the use case, activity and  sequence diagram have their own syntax or rules and they have to be  followed. Different types of data and functions are described using different  symbols. This has given a clear idea to my subordinates how the challenge is to  be overcome. Coming to my problem, I have three sets of people –  coordinators, organizers and volunteers, in the hierarchical order. The  questions addressed to them are 1) How many people are delegated to you? 2)  How many people are assigned to each event? 3) What are the key  relationships between the various hierarchies? 4) What are the key differences

to be noted after changing the number of people delegated to you? After this,  a revised graphical view is presented and the improvement, both positive and  negative are noted. And then, a meeting is held to improve the condition for  maximum efficiency.

Insight and Approach

The major thing I noticed in using this tool with various people is the scope for  improvement. Since feedbacks of everyone are considered, there is an ample  scope for improvement and since the graphical method is used, any problems  that occur can be easily pointed out and resolved.

I’ve found the method of visualization very helpful and effective and hence the  next time too, I’ll follow this method of design.

