Assignment - Mind Mapping

Challenges & selection

I am planning to do an event along with my friends for one of my client, but there are a lot of  challenges. The challenges here are, not having a back up for bad weather, forgetting to track  schedule and budget, shortage of staﬀ members, lack of real world work experience, having more  guests and many more. So We had to come up with a idea to plan or design our event, so I  thought of doing it through mind mapping.  When organising an event, there are many things to ﬁnalise such as; venue, services, food &  beverages, parking Etc. Here mind mapping tool helps to understand the basis of a problem or  challenge.

Application

First time client meeting    Mind mapping is ideal for note taking and understanding requirements. As the client  was giving  what he wants in the event, I made a mind map for the clients needs, wants and own ideas.

Decision making   While deciding the venue, we made a mind map, so that it helps to get all the ideas on a paper in  a way that will be much easier to process. Pros and cons of the venues were represented visually  to the client so that they look things the same way as we are looking.

Tracking team members and responsibilities     We liked visual clues to lists, so we made mind maps to give shape to everyone about the  event team and what is their event day responsibility and the chain of command and  communication. This kind of visual project management will help to see how everything is  interconnected.

Insight

The usage of this tool broadened our perspective because we could structure our work and also  club individual research together without causing a hassle. A process that had at ﬁrst seems to be  unmanageable and diﬃcult to execute was simpliﬁed and gave results that were not expected.

Approach     The next while implementing a design thinking strategy in planning an event, I would want to  make the individual group members come up with individual preliminary designs after three steps  of mind mapping are over, so that pros of all the ideas could be combined in order to reach the  ﬁnalised one in an additional stage of mind mapping. It might be possible that one individual  might be looking at the problem in a way the others might not and clubbing ideas immediately  without letting everyone individually dwell on it could lead to these new innovative ideas not  surfacing while brainstorming sessions.

