Reflection - Learning Launch

Challenge

I am a team lead of my creative team, our challenge is to improve the workflow within my team in order to keep each other’s workload in check with online tools. This is to gain work clarity amongst colleagues and to update my manager on everyone’s work progress. After discussing with my team how they keep track of their to-do lists, we decided to use an online task management tool called Asana.

Selection

From here, I use the learning launch tool to experiment with the feasibility of adopting Asana. Learning launch is a tool to experiment and test quickly test an idea on the actual user, and in the process gather insight and feedback to confirm the feasibility and refine the challenge with a clearer approach.

Application

After a session of educating the team on how to use Asana, we start to use the tool for the first week and find which feature is useful, which feature is redundant, which feature creates a sense of progress or accomplishment and more. After a week we will regroup to share our experience on the tool, and decide which feature helps streamline our work process, which feature is redundant, which feature is nice to have and can explore future possibilities.

Insight

Within 1 week of usage, we are able to validate our assumption, which feature is useful which feature is not. Additionally, both our team and the management would be able to view our workload live. This open to the new prioritization of tasks and processes. While the management is open to the prioritization of tasks and processes, the team expressed some concerns about the redundancy of the process. Moving forward, our team will review this insight and incorporate it into our workflow, so both the management and executives can benefit from the tool.

Approach

Within 1 week of using the learning launch, we get to actually apply the tool to our everyday situation to find out what works and what don’t. From here it is much easier to gather quality feedback and ready to fully integrate the tool into our work process, and further test to refine the process so it suits the team and benefits the management.

