30. 4. 88 Official Journal of the European Communities No L 112/1 (Acts whose publication is obligatory) COMMISSION REGULATION (EEC) No 1116/88 of 20 April 1988 laying down detailed rules for the application of decisions granting aid for projects concerning Community measures to improve and adapt structures in the fisheries and aquaculture sector and in structural works in coastal waters THE ‘COMMISVSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Economic Community, Having regard to Council Regulation (EEC) No 4028/86 of 18 December 1986 on Community measures to improve and adapt structures in the fisheries and aquaculture sector (1), and in particular Article 44 (2) thereof, Whereas the documents supporting projects in receipt of aid are forwarded to the Commission by an authority or agency appointed for the purpose by the Member State, such transmission being made, where appropriate, by the Member "State; whereas in order to ensure that these projects are effectively monitored, the role of that authority, the nature of the supporting documents drawn up in accordance with the laws or regulations of the Member State concerned or with the measures adopted by the abovementioned authority or agency and the control mechanisms established in each Member State should be defined; Whereas the Commission must be informed that projects are being carried out in accordance with the conditions and within the time limits laid down in the decisions granting the aid; ' Whereas, for the purpose of the payment of the aid or a portion of it, it is necessary to specify the documents to be forwarded by the competent authority to the Commission in order to enable it to establish that all the conditions for payment are satisfied; whereas such documents must contain full particulars and be presented in identical form in order to facilitate the speedy examination and uniform processing of applications for payment; Whereas, if documents that have been properly provided by the authority or agency appear to it to be inadequate or if they seem to be incomplete for the purposes of verifying the () OJ No L 376, 31. 12. 1986, p. 7. financial or other conditions imposed on projects, the Commission must be able to request the competent authority to provide supporting or supplementary documents; Whereas it is essential that provision be made, in the case of inspection visits, for cooperation between the Commission and the Member State concerned, in order to ensure that they are fully effective; Whereas the procedure for suspending, reducing or terminating aid should not be initiated without the Member State concerned first having been asked for its views and the beneficiaries having been given the opportunity to submit their comments; Whereas, since aid is paid to the beneficiary by an agency appointed by the Member State, the documents which that agency must forward to the Commission should be specified; Whereas the measures provided for in this Regulation are in accordance with the opinion of the Standing Committee for the Fisheries Industry, HAS ADOPTED THIS REGULATION: L. Role of the authority or agency responsible for forwarding supporting documents Article 1 1.  The competent authority responsible for forwarding supporting documents pursuant to Article 44 (1) of Regulation  (EEC) No 4028/86 shall send to the Commission, either collectively within two months . following the entry into force of this Regulation, or for each individual project within two months following notification