14. 5. 93 Official Journal of the European Communities No L 118/23 COMMISSION REGULATION (EEC) No 1170/93 of 13 May 1993 laying down certain detailed rules for the application of Council Regulation (EEC) No 2158/92 on protection of the Community’s forests against fire THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Economic Community, Having regard to Council Regulation (EEC) No 2158/92 of 23 July 1992 on protection of the Community’s forests against fire ('), and in particular Article 4 (4) thereof, Whereas applications for aid submitted under the Community scheme for the protection of forests against fire, in respect of programmes or projects, should contain all the details needed for an examination of such programmes and projects in the light of the objectives and criteria of Regulation (EEC) No 2158/92; Whereas this information should be presented in a stan- dardized form to facilitate examination and comparison of applications ; Whereas the Member States are then to apply to the Commission for reimbursement of part of the expendi- ture approved ; whereas detailed rules relating to reimbur- sement applications, and in particular the nature of the corresponding supporting documents, should be laid down ; Whereas the supporting documents are to be sent by the departments or agencies designated by the Member States ; whereas in order to ensure effective monitoring of the implementation of the schemes in question it is necessary to define the role of the abovementioned departments or agencies, the nature of the supporting documents drawn up in accordance with the laws or regu- lations of the Member State concerned or with measures adopted by the abovementioned departments or agencies, and also the supervisory arrangements set up in each Member State ; Whereas the Commission must be informed that the schemes are being implemented in accordance with the conditions and within the time limits laid down in the decisions granting aid ; Whereas, for the payment of aid or part thereof, it is necessary to specify those documents which are to be forwarded by the departments or agencies to the Commis- sion to enable it to establish whether all the conditions for payment are met; whereas the said documents must give full details and be presented in an identical form to facilitate rapid processing and equal treatment of payment applications ; Whereas, if the documents duly provided by the depart- ments or agencies do not appear to the Commission to be adequate, or if they appear not to contain sufficient infor- () OJ No L 217, 31. 7. 1992, p. 3. mation for verification of compliance with a financial or other requirement imposed, the Commission should be able to request the authorities or agencies to submit addi- tional supporting material or documents; Whereas, in order to ensure that any on-the-spot inspec- tions carried out are fully effective, provision should be made for cooperation between the Commission and the Member State concerned ; Whereas the procedure for suspending, reducing or termi- nating Community aid should not be initiated without prior consultation of the Member State concerned or without notification of the responsible agency enabling it to submit its observations ; ' Whereas since the Community aid is to be paid to the agency responsible for implementation of the scheme through the departments or agencies designated for that purpose by the Member State, the documents that those authorities or agencies are to transmit to the Commission should be specified ; Whereas the measures provided for in this Regulation are in accordance with the opinion of the Standing Forestry Commnittee, HAS ADOPTED THIS REGULATION : APPLICATION FOR AID Article 1 1.  Applications for aid from the Community for the implementation of programmes or projects within the meaning of Article 4 (1) of Regulation (EEC) No 2158/92 shall contain the information and documents specified in Annexes A and B to this Regulation. 2.  Applications shall be submitted in triplicate and in the form set out in Annexes A and B. 3.  Applications not meeting the requirements set out in paragraphs 1 and 2 hereof shall not be considered. PAYMENT OF AID Article 2 1. The departments or agencies designated by the * Member States in accordance with Article 7 of Regulation (EEC) No 2158/92 shall send to the Commission, within two months of the entry into force of this Regulation, a