15. 3. 90 Official Journal of the European:Communities No L 67/21 COMMISSION REGULATION (EEC) No 618/90 of 14 March 1990 laying down rules for drawing up the annual inventory of agricultural products in public storage THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the- Treaty establishing the European Economic Community, Having regard to Council Regulation (EEC) No 3247/81 of 9 November 1981 on the financing by the European Agricultural Guidance and Guarantee Fund, Gurarantee: Section, of certain intervention measures, particularly those involving the buying-in, storage and sale of agricul- tural products by intervention agencies (), as last amended by Regulation (EEC) No 3757/89 (%), and in particular Article 2 (la) thereof, Whereas Article 2 of Regulation (EEC) No 3247/81: provides that the intervention agencies are to draw up inventories of products in public intervention storage and that the Commission is to lay down detailed rules for their application ; Whereas an inventory must give an accurate indication of stocks and may therefore be based on records kept throughout the year and detailed inspection at a given moment ; Whereas -sound administrative. practice requires that the inventory of products in public storage be based on stock inventories kept and checked for each store by its store- keepers ; Whereas the date to appear in the monthly and annual inventories should be specified and also any special requi- rements for particularly products ; whereas the checks and ifispections falling to intervention agencies and the proce- dures to be followed if discrepancies are found should - also be specified ; Whereas the measures laid down in this Regulation are in accordance with the opinion of the EAGGF Committee, HAS ADOPTED THIS REGULATION : Article 1 Each intervention agency shall, for the end of the finan- cial year, draw up a full inventory stored agricultural products bought- in pursuant to Article 4 of Council Regulation (EEC) No 1883/78 (°). The inventory shall be based on the monthly accounting inventories drawn up () OJ No L 327, 14. 11. 1981, p. 1. ) OJ No L 365, 15. 12. 1989, p. 11. () OJ No L 216, 5. 8. 1978, p. 1. by the storekeepers in accordance with Article 2 and the inventory inspection reports drawn up at least once annu- ally for each warehouse by an official of the intervention agency. Article 2 The monthly accounting inventory shall be drawn up by the storekeeper for each warehouse in which products in public storage are kept. The inventory shall be sent to the intervention agency before the tenth day of the following month. It shall include at least the following information : - - stock carried over from the-previous month, — entries and removals, by batch, and — the balance of stocks at the end of the month. A model for the inventory is given in Annex L : Article 3 The accounting inventory shall be verified by the store- keeper during the last two months of the financial year: This -verification shall entail verification of the physical presence of the goods in accordance with a form, a model for which is given in Annex IL The verification -shall be carried out in the presence of an official of the-intervention agency. If, however, the official of the intervention agency is not present, he shall carry out the verification- on his next visit, taking account of stock-movements occurring in the interval. Article 4 On the basis of the accounting inventories, the official of - the intervention agency: shall’ check on the spot: — the procedure used by the storekeeper to draw up the inventories — the accounting data -of the warehouse-(entries, remo- vals, balance of stocks) and the outcome of the store- keeper’s annual inventory. The official shall compare the abovementioned accoun- - ting data with the quantitative data in his own accounts and with the monthly accounting -inventories. Where there is agreement between the accounts, he shall make a physical inspection of at least 5 % of the quanti- ties stored in accordance with the methods set out in Annex III for each product.