4. 5. 89 Official Journal of the European Communities No L 123/23 COMMISSION REGULATION (EEC) No 1201/89 of 3 May 1989 laying down rules implementing the system of aid- for cotton THE COMMISSION OF THE EUROPEAN COMMUNITIES, Having regard to the Treaty establishing the European Economic Community, Having regard to the Act of Accession of Greece, and in particular . Protocol 4 on cotton, as last amended by Regulation (EEC) No 4006/87 (), Having regard to Council Regulation (EEC) No 2169/81 of 27 July 1981 fixing general rules with regard to the system of aid for cotton (3, as last amended by Regulation - (EEC)-No 791/89 (%), and in:particular Articlé 11 thereof, Having regard’to Council Regulation (EEC) No 1676/85 of 11 June 1985 on the value on the unit of account and the conversion rates to be applied for the purposes of the common agricultural policy (*), as last amended by Regulation (EEC) No 1636/87 (%), and in particular Article 12 thereof, Whereas, in-view' of the fluctuations which normally occur in world market prices, the average world market - price for unginned cotton should be determined at least once a month; .Whereas, if there are no representative offers or quotations for unginned cotton, the world market price for this product should be determined on the-basis of the value of the products resulting from the ginning thereof ; Whereas provision should be made for the adjustment of offers and quotations in order to compensate for any deviation from the presentation, quality, terms and place of delivery normally to be used for fixing the world market price; whereas account should also be taken of any compensatory amount levied on imports pursuant to Regulation (EEC) No 143/67/EEC of the Council of 21 June 1967 on the compensatory amount aplicable to certain vegetable oils (¢), as amended by Regulation (EEC) No 2077/71(); Whereas,. in order to facilitate checks on entitlement to aid, and in particular on compliance with the minimum price, the conditions to be satisfied by the contracts () OJ No L 377, 31. 12. 1987, p. 49. () OJ No L 211, 31. 7. 1981, p. 2. () OJ No L 8S, 30. 3. 1989, p. 7. () OJ No L 164, 24. 6. 1985, p. 1. % OJ No L 153, 13. 6. 1987, p. 1. () OJ No 125, 26. 6. 1967, p. 2463/67. () OJ No L 220, 30. 9. 1971, p. 1. provided for in Article 6 of Regulation (EEC) No 2169/81 should be specified ; Whereas. Afticle 5 of Regulation (EEC) No 2169/81: provides that aid is to be paid in respect of quantities of unginned cotton provided they.are actually ginned, and whereas Article 10 provides that Member States are to check the entry of the products to the ginning plant and the ginning thereof ; whereas, to ensure the effectiveness of such checks, the term ‘ginning- plant’ should be defined and-the checking procedure laid down; Whereas the stock records of the. processors should be used asa basis for this check; Whereas, in order to facilitate the marketing of unginned cotton, the amount of aid applicable should be the amount .in force on the day when the ginning plant lodges the application for aid; . Whereas in accordance with Article 8 of Regulation (EEC) No 2169/81-the Member States are to introduce a system of declarations of areas sown; whereas the procedures relating to this system and. the relevant checks should be specified ; Whereas, to ensure the efficient functioning of. the aid system, provision should be made for the Member States to issue a certificate stating the quantity of cotton qualifying for aid and the amount of such aid ; whereas, for administrative reasons, it should be laid down that the cotton be ginned within a certain period; Whereas, pursuant to Article- 8 ‘of Regulation (EEC) No 2162/81, in order to palliate the adverse consequences for beneficiaries of a delay in the payment of aid, provision should be made for a proportion of the aid to be paid in advance ; Whereas, to ensure the uniform application of the aid system, detailed rules for payment of the aid should be laid down; ) Whereas the minimum frequency of fixings of the aid should be specified ; whereas it will be sufficient to fix the aid at least once a month, subject to possible adjustments in the interim; Whereas the rate for converting the minimum price into national currency should be the representative rate applicable on the day the contract is concluded and the amount of aid should be the amount which is applicable on the day the application is lodged ;