ed recordkeeping system 
n., The whole of the rules that control the creation, maintenance use and disposition of the records of the creator and provide a circumstantial probability of the authenticity of the records, and the tools and mechanisms used to implement those rules. [Archives] 
n., A type of system where rules govern which documents are eligible for inclusion in the record-keeping system, who may place records in the system and retrieve records from it, what may be done to and with a record, how 