ble features of the record that are instrumental in communicating and achieving the purpose for which it was created. [Archives] 
file 
n., A condition or event that exists, as distinguished from its effects, consequences, or interpretations, such as a state of things or a motion. [General Dictionaries] 
n., An event or state of affairs known to have happened or existed. It may be distinguished from law (as in trier of fact) or, in the law of evidence, from opinion. [Government] 
n., A thing done; an action